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Discussion => Security => Topic started by: WhatsYourFace on December 01, 2012, 11:07 pm

Title: To all Canadians
Post by: WhatsYourFace on December 01, 2012, 11:07 pm
The following information was extracted from the Canada Post corporate website. Any other useful information will be added as found.

1. The Context

As Canada’s postal service, Canada Post holds a special position of trust and accountability for the mail it delivers on behalf of Canadian businesses, governments and residents. Canada Post’s operations and reputation depend on the protection of all mail in its care, whether it is being handled by Canada Post employees or by anyone else.

The purpose of this policy is to ensure that mail deposited with Canada Post is not tampered with in any way while it is with the Corporation.

This policy applies to all Canada Post employees and agents, especially those who accept, process, transport, deliver mail, or enter into business arrangements to do so. Employees involved in contract tendering and business arrangements with contractors that accept, process, transport, deliver mail or could have access to the mail (such as a custodian or tradesperson) must ensure that the contracts have necessary provisions and clauses for protection of the mail while it is in the care of the contractor as detailed in the 'Planning for Security in Contracting' practice. It covers all hardcopy and electronic mail, whether this mail contains messages, information, funds or goods. This policy governs all conduct and practices associated with the handling of mail from the time it is deposited with the Corporation until it is delivered.

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2. The Policy

Canada Post is committed to taking all measures necessary to protect mail. Employees must ensure that no one—including themselves and law enforcement authorities—tampers with (i.e., opens, keeps, steals or detains) mail from the time it is deposited with the Corporation until it is delivered.

Employees who observe anyone tampering with the mail should promptly notify their immediate supervisor or Security & Investigation Services. Employees can raise concerns and make reports without fear of reprisal.

Employees should always follow standard security measures for the protection of mail in their individual care. Employees involved in business arrangements with contractors that accept, process, transport or deliver mail must ensure that the contracts have necessary provisions for protection of the mail while it is in the care of the contractor. Contact Security & Investigation Services for more information.

Violation of this policy could result in removal from the workplace, suspension, termination of employment and prosecution under the law. Employees with any questions or concerns are encouraged to discuss them with their supervisor or Security & Investigation Services.

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3. More about the Policy

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3.1 Investigations

Where sufficient evidence and information is available, suspected violations of this policy will be reviewed by Security and Investigation Services (S & IS).

The Operations group or Customer Service will report all cases of violations of this policy to the National Control Center (NCC). The NCC will work with Operations to resolve these breaches and keep S&IS advised of their progress. When the suspected breach is not resolved and requires follow-up, the NCC will advise S&IS upon closure of their file and S&IS will document and investigate/review the breach.

Team leaders who learn of suspected violations of this policy—from employees or by any other means—must immediately notify Security & Investigation Services.

Employees suspected of being in breach of this policy will have the opportunity to explain the circumstances leading to the alleged violation, in line with standard security and investigative practices. Law enforcement agencies may be brought in / consulted when appropriate.

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3.2 Employee Confidentiality

Team leaders and Security and Investigation Services will not disclose the identity of anyone who:

    reports a violation of this policy,
    participates in the investigation of a violation, or
    is being investigated for having violated the policy,

unless such disclosure is essential to resolving the incident or is required by law. Any Canada Post employee to whom this information is disclosed as part of an investigation or in any other manner will also be reminded of this requirement.

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3.3 Roles and Responsibilities

Security & Investigation Services (formerly known as Corporate Security)

Under the guidance of the Chief Postal Inspector / General Manager of Security and Investigation Services, S&IS reviews breaches or potential breaches of policy, determines if sufficient evidence exists and when it does, conducts an investigation. Following the successful closure of the investigation, S&IS shares the outcome of the investigation with senior management. When a criminal investigation occurs, S&IS works in partnership with the local law enforcement agency to bring the matter to conclusion and will lay charges when evidence and circumstances support it. S&IS also provides guidance and clarification on the policy.

Sourcing Management

Ensure that security requirements are included in every contract and request for proposal.

Human Resources

Ensure that all new employees read, understand and sign the "Protection of Mail and Corporate Assets Employee Declaration form" prior to the start date of hire or rehire. A copy of the signed form is maintained in the employees benefit file.

Process Owner (budget holder)

Ensure that the requirements of the Planning for Security in Contracting Practice are being met by contractors and sub-contractors and that security clearances are met and maintained.

Employees and Contractors

Employees and contractors must always follow standard security measures for the protection of the mail in their care as outlined in this policy and outlined in CMS 1605.05. They must advise Security and Investigation Services or their team leaders of any breach or suspected breach in policy.

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4. Breach of Policy

Employees

Failure to comply with this policy could result in removal from the workplace, suspension, termination of employment and prosecution under the law.

Contractors / Agents

Failure to comply with this policy could result in the termination of the contract as per contract agreement, removal from facilities and prosecution under the law.

Employees with any questions or concerns are encouraged to discuss them with their Team Leader or Security and Investigation Services

Criminal Code (Theft of Mail)
Theft from mail

356. (1) Everyone commits an offence who
(a) steals

    (i) anything sent by post, after it is deposited at a post office and before it is delivered, or after it is delivered but before it is in the possession of the addressee or of a person who may reasonably be considered to be authorized by the addressee to receive mail,
    (ii) a bag, sack or other container or covering in which mail is conveyed, whether or not it contains mail, or
    (iii) a key suited to a lock adopted for use by the Canada Post Corporation;

(a.1) with intent to commit an offence under paragraph (a), makes, possesses or uses a copy of a key suited to a lock adopted for use by the Canada Post Corporation, or a key suited to obtaining access to a receptacle or device provided for the receipt of mail;
(b) has in their possession anything that they know has been used to commit an offence under paragraph (a) or (a.1) or anything in respect of which they know that such an offence has been committed; or
(c) fraudulently redirects, or causes to be redirected, anything sent by post.

Allegation of value not necessary

(2) In proceedings for an offence under this section it is not necessary to allege in the indictment or to prove on the trial that anything in respect of which the offence was committed had any value.
Punishment

(3) Everyone who commits an offence under subsection (1)
(a) is guilty of an indictable offence and liable to imprisonment for a term of not more than 10 years; or
(b) is guilty of an offence punishable on summary conviction.
R.S., 1985, c. C-46, s. 356; 2009, c. 28, s. 6.


Canada Post Corporation Act – Offences and Punishment Section
Liability to seizure

40. (3) Notwithstanding any other Act or law, but subject to this Act and the regulations and to the Canadian Security Intelligence Service Act and the Customs Act and the Proceeds of Crime (Money Laundering) and Terrorist Financing Act, nothing in the course of post is liable to demand, seizure or detention or retention.

Offences and Punishment

Opening mail

48. Every person commits an offence who, except where expressly authorized by or under this Act or the Customs Act or the Proceeds of Crime (Money Laundering) and Terrorist Financing Act, knowingly opens, keeps, secretes, delays or detains, or permits to be opened, kept, secreted, delayed or detained, any mail bag or mail or any receptacle or device authorized by the Corporation for the posting of mail.

Abandonment of mail

49. Every person commits an offence who unlawfully and knowingly abandons, misdirects, obstructs, delays or detains the progress of any mail or mail conveyance.

Delay of mail

50. (1) Every person commits an offence who, without reasonable cause, refuses to permit or delays permitting any mail or mail conveyance to pass on or use any road, ferry or other route or mode of transport access to which is under his control.

Reasonable cause

(2) For the purposes of subsection (1), collecting toll, ferriage or other charge for the use of any route or mode of transport is deemed not to be reasonable cause.

Dangerous substances

51. Except under and in accordance with the Transportation of Dangerous Goods Act, 1992, every person commits an offence who encloses in or with any mailable matter transmitted by post, or puts into any post office, any explosive, dangerous or destructive substance or any thing likely to injure persons or damage property.

Removal of stamp

52. (1) Every person commits an offence who, with fraudulent intent,
(a) removes from mail any postage stamp affixed thereon; or
(b) removes from any previously used postage stamp any mark or cancellation that has been made thereon at any post office.

Defacing of stamp

(2) Every person commits an offence who, without the written consent of the Corporation, defaces, distorts, overprints or otherwise modifies any postage stamp.

Destruction of records

53. Every person commits an offence who knowingly secretes, destroys, mutilates, obliterates, defaces, erases or changes any record or account of any transaction pertaining to the business of the Corporation, or refuses to produce or deliver such record or account to any duly authorized officer of the Corporation on demand.

Issuance of postal remittances

54. Every person commits an offence who issues any postal remittance or authorization therefor without receiving, or ensuring in a manner authorized by the Corporation that the Corporation will receive, the sum payable therefor.

Evading payment of postage

55. Every person commits an offence who, for the purpose of evading payment of postage,

(a) encloses a letter or any writing intended to serve the purpose of a letter in mail not paid at the rate of postage for letters;
(b) uses in payment of postage any previously used postage stamp; or
(c) affixes on mailable matter anything suggesting that

    (i) the mailable matter is entitled to be transmitted by post free of postage or at a lower rate of postage than that otherwise applicable thereto, or
    (ii) the postage or any part thereof has been paid or ought to be paid by or charged to any other person.

Violation of exclusive privilege

56. Every person who, in violation of the exclusive privilege of the Corporation under section 14, collects, transmits or delivers to the addressee thereof, or undertakes to collect, transmit or deliver to the addressee thereof, any letter within Canada, or receives or has in his possession within Canada any letter for the purpose of so transmitting or delivering it, commits an offence in respect of each such letter.

Sale of postage stamps

57. Every person commits an offence who, without the consent of the Corporation, engages in the business of selling postage stamps to the public for the purpose of payment of postage.

Use of words "post office"

58. (1) Every person commits an offence who, without the written consent of the Corporation, places or permits or causes to be placed or to remain on his premises the words "post office" or any other word or mark suggesting that such premises are a post office or a place for the receipt of letters.

Use of postal marks

(2) Every person commits an offence who, without the written consent of the Corporation, places on any thing any word or mark suggesting that the thing
(a) has been duly authorized or approved by the Corporation;
(b) is used in the business of the Corporation; or
(c) is of a kind similar or identical to any thing used in the business of the Corporation.

Prohibitory orders

59. Every person commits an offence who
(a) knowingly does anything prohibited by an interim or final prohibitory order under subsection 43(1), 45(3) or 47(2);
(b) changes his name or address to avoid compliance with an order referred to in paragraph (a); or
(c) knowingly solicits mail while an order referred to in paragraph (a) is in effect.

Punishment

60. Every person who contravenes any provision of this Act or the regulations or who commits an offence under any of sections 48 to 59
(a) is guilty of an indictable offence and liable to imprisonment for a term not exceeding five years; or
(b) is guilty of an offence punishable on summary conviction.

Evidence

61. In any prosecution under this Act, evidence that any thing bears the words "Post Office", "Canada Post Office", "Canada Mail", "Canada Post", "Canada Post Corporation" or any similar expression is evidence that the thing was established or authorized for use in connection with the Corporation by this Act or the regulations.



1. What actions fall within the scope of 'tampering with the mail?'

It is a criminal offence against the Canada Post Corporation Act to open, keep, secrete, delay or detain mail, abandon and obstruct mail. Some of these offences are also covered in the Criminal Code of Canada. For a complete list of Canada Post Corporation Act offences, please click on Canada Post Corporation Act– Offence and Punishment Section.

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2. What if an item has an incomplete address and is missing a return address, can an employee open an item in an effort to find a complete address within?

No employee shall open a mail item unless designated by the Corporation, such as the Undeliverable Mail Office, who may open a “mail” item following applicable procedures.

Title: Re: To all Canadians
Post by: comsec on December 02, 2012, 12:10 am
That guarantee doesn't cover priority courier because sometimes it's handed off to 3rd parties like Purolator to deliver and transport. Never use priority courier ever.

Shipping drugs within Canada use XpressPost, or even better use regular parcel service (expedited) with tracking and no signature. Shipping outside Canada, never use XpressPost always use expedited priority tracking with no sig for large shipments, regular envelopes with no tracking and flat as possible for smaller.